Information Codes – Core Setup in Master Data Information

  • Updated on Oct 10, 2025
  • Published on Sep 26, 2025
  • 3 minute(s) read
  • Sarah Bach Bendsen
  • AF
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Purpose

The Information Code is the foundational component in the Master Data Information app. Its primary purpose is to enable the addition of custom, structured, and multilingual metadata to Master Data (e.g., Items, Customers, Vendors) and Documents (e.g., Sales Orders, Purchase Orders).

This metadata can represent a wide range of business-specific information such as:

  • Product attributes (e.g., Color, Material, Size, Product Icon)

  • Commercial details (e.g., Trading Conditions, Customer Chain)

  • Documentation (e.g., User Manuals, Web Texts, Complaints Info)

Adding a new Information Code is like adding a new field to a table or a page - Dynamics 365 Business Central

The fields Information Code, Information Value, Value and Description in Information Setup - Dynamics 365 Business Central

Key Features

1. Information Values

Each Information Code can have predefined Information Values – selectable options for users.
Examples:

  • Color → Green, Red, Yellow, Blue

  • Size → Small, Medium, Large

If no values are defined, users can manually enter data in the Value or Description fields.

Information Value is a lookup list on the Information Code. - Dynamics 365 Business Central

2. Multilingual Support

  • Language-specific translations can be set for both Information Codes and Values.

  • Extended Texts allow longer descriptions in multiple languages, which are automatically inserted based on the Customer/Vendor Language on the document.

What can Extended Text do for me? - Dynamics 365 Business Central

3. Data Types

For codes without predefined values, you can specify the data type to ensure correct input:

  • Decimal, Integer, DateFormula, Boolean, Date, DateTime
    If no type is specified, all data types are allowed.

4. Table Applicability

You can restrict each Information Code to specific tables.
Examples:

  • Product Icon → Table 27 (Item)

  • Customer Chain → Table 18 (Customer)
    If no table is specified, the code is available across all supported tables.

5. Multiple Values

Enable Allow Multiple Information Values to attach the same Information Code multiple times with different values.
Example: Wheel Diameter in both MM and INCH.

6. User-Defined Values

By default, users cannot create new values on the fly.
Enable Allow Users to Add Information Values to allow dynamic input – useful for flexible fields like Color.

7. Subtypes for Filtering

Each Information Code must be assigned a Subtype for filtering purposes:

  • Specification (e.g., Material, Color)

  • Text (e.g., Trading Conditions, Web Text)

  • File (e.g., User Manual, Product Icon)
    Note: Subtype does not affect functionality, only filtering.

Specifications, Texts or Files are added to specific Master Data Records - Dynamics 365 Business Central

8. Usage on Master Data and Documents

Information Codes and their corresponding values are added directly to Master Data and Documents via the Master Data Information Tab.

  • The information is categorized and added as either Specification, Text, or File.

  • Information added to Master Data can flow automatically to documents using the feature Master Data on Documents, which is part of the Master Data Information app.

  • These values can then be printed on outgoing documents using the Abakion app, Document Customizer, allowing full control over how and where the information appears on customer-facing or vendor-facing documents.

Feature Dependency

Setting up Information Codes is mandatory before the following features in the Master Data Information app can be used:

  • Archive Entries

  • Favorite Information in FactBox

  • Image Handling

  • Item Variants

  • Language and Extended Text

  • Logical Dependencies

  • Master Data Hierarchy

  • Master Data on Documents

  • Merged Descriptions

  • Pop-up

  • Specification on Pages

  • Specification Search

  • Specification Wizard

Summary

Information Codes provide a flexible, multilingual, and structured way to enrich Master Data and Documents with business-critical metadata. They support both standardized selections and free-form input, and can be tailored to specific tables, data types, and user needs. With support for multilingual texts, extended descriptions, automatic data flow, and integration with Document Customizer, this feature ensures high data quality and seamless document output. Additionally, Information Codes are a prerequisite for enabling many advanced features within the Master Data Information app.

Where Information Codes are used

SCB Information Entry (6083266)

SCB New Master Data Doc Temp (6083296)

SCB New Master Data DocContent (6083286)

Master Data on Document (SCB MDI On Documents (6223230))

SCB Replicate MDI on Page (6083427)

SCB New Master Data Arc Entry (6083299)

SCB New Information Matrix (6083274)

SCB New Info Matrix Setup (6083275)

SCB New Master Data Imp. Temp (6083278)

SCB New Specification Search (6083293)

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